How CMAP Improves Feature Adoption with Appcues

5 minute read

‍CMAP is a SaaS company that provides enterprise project management software to professional service firms.

CMAP serves a diverse range of clients, from architectural firms to healthcare consultancies, and operates under the philosophy that software, no matter how powerful, should be a joy to use.


Tom Rains joined CMAP to help customers become more successful with the product. As the Implementation Consultant, Tom helps customers understand CMAP’s robust feature set and collaborates with the product team to improve the software.

The developers at CMAP are constantly rolling out new features to improve the user experience. CMAP releases about 20 new features or updates biweekly. Tom realized that in order for updates to be valuable for customers, the team would need a better way of communicating new features and encouraging adoption.

Email announcements didn’t reach the right customers

CMAP had been using email campaigns for feature announcements. Tom would send emails out to customers letting them know what the CMAP team was working on. When the features launched, Tom would follow up with another email saying that the features mentioned in his last email were now live.

To avoid bombarding all users with emails, Tom had segmented out users by roles (typically admin staff) to receive these feature announcements. The hope was that the announcement, and adoption, would cascade onto the company.

Here’s an example of one of Tom’s email announcements. The email tells customers about two new features, the Grab Fee Estimate and Part Win Emails, and provides an update on another initiative.

CMAP email feature announcement

Less than 5% of customers adopted features from the email announcements, and Tom suspected that they were not the most effective approach. This suspicion was backed up with real life events. Tom recounted:

“After long periods of silence, customers often reached out asking for help with an issue that they had been just-getting-on-with for months. It turned out that the issue had already been addressed in a feature update. The email announcements were not reaching the right people, and customers did not end up adopting features that they were interested in.”

If customers missed the emails or forgot to follow up, they would have missed new “life-changing” features, as one customer noted:

CMAP customer feedback email

The search for in-app messaging software

Tom wanted to find a solution that would allow him to quickly announce feature updates in context, right in the CMAP platform. He needed something that would proactively alert users to new and improved features and guide them through adoption.

They tried several products before landing on Appcues.

Some products were too heavyweight, with Tom commenting of a well-known competitor:

“The team found that it looked too 'old school' and was difficult to use. Plus, it was more expensive than other solutions on the market.”

Some were too lightweight, with Tom surprised that products aimed at supporting users often lacked in-product and contextual help themselves, leaving him frustrated.

Appcues’ easy-to-use interface impressed the team

When Tom and his team found Appcues, they were very impressed by the easy-to-use interface and clean, modern look.

tom rainsTom also felt that Appcues shared a similar iterative approach as CMAP:

“Both software companies are constantly improving their offerings to provide beautiful, simple user experiences.“

Appcues offered all the features that CMAP needed. They liked how Appcues offered contextual and targeted guidance and were eager to start using Appcues for feature announcements. Here’s the in-product modal Tom built for the Grab Fee Estimator that was communicated in the email above:

CMAP new feature announcement Appcues

CMAP has since seen a tremendous response to the in-app messages they built with Appcues. Customers they hadn't heard from for months have emailed to say how impressed they are with their updates. Others have emailed to say they went to a page to be greeted with an Appcues message solving whatever issue they had. As Tom comments,

“Appcues has created a real buzz and sense of engagement with our users.”

Here are some of the other feature announcements Tom has built with Appcues:


Tom estimates that there is now closer to a 20% take up of the offer to turn on new features. That's a 300% increase from using email announcements alone.

More use cases with Appcues

Now that customers can use Appcues to learn about the rich feature set CMAP offers, Tom can turn his attention to other challenges.  

One of these challenges is onboarding through on-site training. When new customers buy CMAP, Tom and his team would conduct a day-long, on-site training session to teach the company how to use CMAP. However, once they are up and running with CMAP, it is up to the company to train new users.

Tom is now looking at the possibility of using Appcues to onboard new customers within the product. Tom predicts that this would be improve the customer experience, since users will be able to learn CMAP in their own time and at their own pace. It’d also allow CMAP to focus on other growth initiatives, since onboarding will be much quicker.

For a constantly evolving product like CMAP, it’s crucial for the team to be able to communicate with customers easily and experiment quickly.

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